When to Switch to a New Janitorial Supplies Supplier: Signs and Factors You Need to Consider

When to Switch to a New Janitorial Supplies Supplier: Signs and Factors You Need to Consider

June 10, 2023 Off By timetobuybc

Your janitorial supplies supplier can make a world of difference in maintaining the cleanliness, efficiency, and health and safety of your facility. But what if your current supplier is not living up to your expectations? In this article, we will explore the signs indicating that it’s time to switch to a new janitorial supplies supplier and important factors to consider when making the switch. 

Signs It’s Time to Switch to a New Janitorial Supplies Supplier

Inefficient Procurement Process

Do you often find yourself struggling to complete orders, update product lists, and manage delivery schedules? If so, it’s a clear sign that your supplier’s procurement process is not working for you. An efficient supplier should make the ordering and delivery process easy and worry-free.

Lack of Product and Industry Knowledge

A good supplier should be able to give you valuable advice on which janitorial products to choose, based on the specific requirements of your facility. They should also be up-to-date on industry trends, regulatory requirements, and new innovations in cleaning supplies. If your current supplier fails to show in-depth product knowledge and industry expertise, it’s time to look elsewhere.

Factors to Consider When Switching to a New Janitorial Supplies Supplier

Prioritizing Your Goals for a New Supplier

Before searching for a new supplier, it’s crucial to identify your goals. Are you mainly focused on reducing costs, ensuring seamless delivery, or having a partner who can provide guidance on health and safety compliance? Knowing your priorities will help you evaluate potential suppliers and make the right decision.

Assessing the Supplier’s Product and Industry Expertise

It’s essential to choose a supplier with strong product and industry knowledge. Such expertise will ensure that they can advise you in making informed decisions about choosing the right janitorial supplies tailored to your facility’s unique needs.

Janitorial Supplies and Janitorial Products

When assessing suppliers, make sure to check their inventory and available janitorial products. Your facility may require a diverse range of cleaning solutions, equipment, and consumables – including but not limited to: cleaning chemicals, mops, brooms, vacuums, trash bags, and paper products. A supplier with a comprehensive array of janitorial supplies can cater to all your needs under one roof while enabling you to achieve cost savings.

Looking for Solutions, Not Just Products

An ideal janitorial supplies supplier should provide more than just a vast product range. They should offer solutions that help you optimize your supply chain management, making your procurement process smooth and efficient.

Shipping Supplies in Philadelphia

For example, if you’re searching for a supplier for shipping supplies in Philadelphia, you should not only look for those covering your area but also the ones offering convenient delivery options, streamlined ordering systems, and responsive customer service. 

Tips for a Smooth Transition to a New Janitorial Supplies Supplier

Conduct a Comprehensive Inventory Audit

Before switching to a new supplier, it’s important to audit your current inventory. This will give you insights into your consumption patterns and help you create an accurate list of required supplies for your new supplier.

Establish Clear Communication Channels with the New Supplier

Good communication is key when working with a new supplier. Make sure to establish clear lines of communication, share your expectations and requirements with them, and ensure they understand your facility’s unique needs.

Implement an Efficient Ordering and Delivery System

Work with your new supplier to develop an ordering and delivery system that suits your organization. This could involve setting up a centralized order processing platform or scheduling routine deliveries to avoid unexpected shortages.

Ensure Proper Employee Training on New Products and Processes

Switching suppliers often means adapting to new products and processes. Ensure that your staff is trained on how to use new cleaning supplies, maintain equipment, and follow the updated procurement process.


Recognizing the signs of an underperforming janitorial supplies supplier and making an informed decision to switch is crucial for maintaining a clean and healthy facility. Take time to evaluate potential suppliers, prioritize your goals, and communicate effectively to ensure a smooth transition, setting your organization on a path to success with an efficient and knowledgeable janitorial supplies partner.